Privacy Policy
Privacy Policy
HeyBuddy Enterprises LLC
Doing business as HeyBuddy Solutions
Effective Date: January 1, 2026
Support Contact: support@heybuddysolutions.com
This Privacy Policy explains how HeyBuddy Enterprises LLC, doing business as HeyBuddy Solutions (“HeyBuddy,” “we,” “us,” or “our”), collects, uses, discloses, and protects personal information when you visit our website, communicate with us, apply for a role, or use any related services, portals, forms, or tools that link to this Privacy Policy (collectively, the “Site” and “Services”).
This Privacy Policy is designed to meet applicable privacy and data protection laws, including the California Consumer Privacy Act as amended by the California Privacy Rights Act, and, where applicable, the General Data Protection Regulation and similar laws.
Scope and Our Role
This Privacy Policy applies to website visitors, prospective clients, clients, business contacts, contractors, applicants, and other individuals who interact with our Site or Services.
In many cases, we provide managed services, remote team support, and operational services to business clients. When we process personal information on behalf of a client under a written agreement, we act as a service provider or processor, and the client is the controller of that data. In those situations, individuals should direct data rights requests to the client that engaged us, unless otherwise permitted by law.
Categories of Information We Collect
We collect personal information directly from you, automatically through your use of the Site, and from third parties. The categories of personal information we may collect include:
2.1 Identifiers
Name, email address, phone number, mailing address, IP address, online identifiers, and similar contact details.
2.2 Professional and Business Information
Company name, job title, industry, service interests, proposal details, contract information, and communications related to potential or active engagements.
2.3 Commercial Information
Billing details, transaction records, invoices, and payment related information.
2.4 Internet or Network Activity
Browser type, device type, operating system, pages viewed, links clicked, referring URLs, timestamps, and similar usage data collected through cookies and related technologies.
2.5 Recruitment and Contractor Information
If you apply for a role or submit a profile, we may collect resume details, work history, education, references, skills, background check information where permitted, and other information relevant to recruitment and placement.
2.6 Communications
Messages you send to us through contact forms, chat tools, scheduling tools, email, or other communications.
We do not intentionally collect highly sensitive personal information through the public Site unless it is necessary for a specific service and governed by a separate written agreement.
Sources of Information
We collect information:
• Directly from you when you submit forms, schedule meetings, subscribe to newsletters, enter into agreements, or communicate with us.
• Automatically through cookies, analytics tools, and similar technologies when you use the Site.
• From third party service providers that support our marketing, analytics, recruiting, payment processing, and operational systems.
• From public sources such as professional networking platforms, where permitted by law.
How We Use Personal Information
We use personal information for legitimate business purposes, including:
4.1 To Provide and Manage Services
To respond to inquiries, deliver proposals, onboard clients, manage accounts, provide remote team and managed services, administer contracts, and deliver support.
4.2 To Communicate
To respond to requests, send service related notices, send invoices, provide updates, and deliver marketing communications where permitted.
4.3 To Improve and Secure the Site
To analyze usage, monitor performance, prevent fraud, protect against unauthorized access, and maintain system integrity.
4.4 To Recruit and Manage Talent
To evaluate candidates, communicate with applicants, manage placements, and administer contractor relationships.
4.5 To Comply with Legal Obligations
To maintain business records, comply with tax and accounting requirements, enforce agreements, and respond to lawful requests.
Where required by law, we rely on one or more of the following legal bases: performance of a contract, legitimate interests, consent, or compliance with legal obligations.
Disclosure of Personal Information
We do not sell personal information in exchange for monetary compensation. We may disclose personal information in the following circumstances:
5.1 Service Providers
We share information with vendors that provide services to us, such as website hosting, cloud storage, CRM platforms, email providers, analytics services, payment processors, recruiting platforms, and collaboration tools. These providers are contractually required to use information only for authorized purposes and to maintain appropriate safeguards.
5.2 Clients
When providing services, we may share information with our clients as necessary to fulfill the scope of work under applicable agreements.
5.3 Business Transactions
In connection with a merger, acquisition, financing, reorganization, or sale of assets, personal information may be transferred as part of the transaction subject to confidentiality protections.
5.4 Legal Requirements
We may disclose information to comply with applicable laws, regulations, court orders, or governmental requests, and to protect our rights, property, and safety or that of others.
Cookies and Tracking Technologies
We use cookies, pixels, analytics tools, and similar technologies to operate the Site, remember user preferences, measure engagement, and improve functionality.
Some cookies are necessary for the Site to function. Others support analytics or marketing performance measurement. You may control cookies through your browser settings. Disabling certain cookies may affect Site functionality.
Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, including providing services, maintaining business records, resolving disputes, enforcing agreements, and complying with legal obligations. Retention periods vary depending on the nature of the data and applicable requirements.
Data Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction.
No system can guarantee absolute security. If we become aware of a data breach that requires notification under applicable law, we will provide notice as required.
International Data Transfers
If you access our Site from outside the United States, your information may be transferred to and processed in the United States or other jurisdictions where we or our service providers operate. We take steps designed to ensure appropriate safeguards are in place where required by law.
. Children’s Privacy
Our Site and Services are not directed to children under 13. We do not knowingly collect personal information from children under 13.
California Privacy Notice
If you are a California resident, you have specific rights under the California Consumer Privacy Act as amended.
11.1 Categories Collected and Disclosed
In the past twelve months, we may have collected and disclosed the categories of personal information described in Section 2 for business purposes. We do not sell personal information as traditionally defined.
11.2 Your Rights
You may have the right to:
• Request to know the categories and specific pieces of personal information we have collected about you.
• Request deletion of personal information, subject to legal exceptions.
• Request correction of inaccurate personal information.
• Opt out of certain sharing for cross context behavioral advertising where applicable.
• Limit the use of sensitive personal information where applicable.
We will not discriminate against you for exercising your privacy rights.
To submit a request, email support@heybuddysolutions.com with the subject line “California Privacy Request.” We may verify your identity before fulfilling your request.
Rights for Individuals in the EEA, UK, and Similar Jurisdictions
If you are located in the European Economic Area, the United Kingdom, or a jurisdiction with similar data protection laws, you may have rights to access, correct, delete, restrict processing, object to processing, and request portability of your personal data, subject to legal limitations.
You may also lodge a complaint with your local supervisory authority.
To exercise these rights, contact support@heybuddysolutions.com.
Third Party Links
Our Site may contain links to third party websites or services. We are not responsible for the privacy practices of those third parties.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The Effective Date at the top reflects the most recent revision. Continued use of the Site after updates constitutes acceptance of the revised policy to the extent permitted by law.
Contact Information
If you have questions regarding this Privacy Policy or our data practices, contact:
HeyBuddy Enterprises LLC
Doing business as HeyBuddy Solutions
Email: support@heybuddysolutions.com